Open Records Policy and Procedure
The purpose of this policy is to establish a clear and specific policy on how the township will respond to a request for public records and to insure the response is in accordance with all applicable laws.
The following are contacts that are in accordance with the Pennsylvania Open Records Law:
Open Records Officer
Maxatawny Township Municipal Building
127 Quarry Road, Suite 1
Kutztown, Pa 19530
Pennsylvania Office of Open Records
333 Market Street, 16th Floor
Harrisburg, PA 17101-2234
Telephone: (717) 347-9903
Your request should be made in writing addressed to the Open Records Officer on the STANDARD RIGHT TO KNOW REQUEST FORM. This form is available at the Township Municipal Office or from our Forms & Documents section, where the form can be printed. Please mail,email, or drop off your request form.
Township Grant or Denial of Request
Some documents contain protected information under the Right to Know Law, and these documents, or portions of them, may not be considered Public Records. The Open Records Officer will send a response to you in writing, explaining the information required under the law, including any special measure that may be required to protect the township documents from the possibility of theft, damage, and/or modification; if a denial, the reason for the denial; if more time is required, then the Township shall follow the procedures set forth under the Right to Know Law. You may be required to pay a fee or fees as set forth here below.
You will be required to remit fees to the Township for the costs of your requests. These may include twenty five cents per copy per page per side. The certification of a record cost is one dollar per record. Specialized documents such as blue prints, color copies, non-standard sized documents, and the like, shall cost the actual amount for the reproduction. If you would like to have documents mailed to you, the cost of postage will also be assessed. If your request will amount to one hundred dollars ($100.00) or more, you will be required to remit the fees in advance. For a list of all other fees, visit online at the Pennsylvania Right to Know website under FEES.
Inspection, Retrieval, and Duplication
After the Open Records Officer has communicated to you with regard to your request and fees, you can make arrangements with regard to inspection, retrieval and duplication of any and all documents that are deemed to be public records. If your request does not require any special handling, then the documents can be viewed and/or duplicated at the Municipal Building during established business days and hours, with the exception of any days that the building may be closed. The Open Records Officer will work with you concerning any request that may require special viewing and/or duplication for any reason, including but not necessarily limited to the size and/or volume of the documents requested.
Download our STANDARD RIGHT TO KNOW REQUEST FORM.